” … thoughtfully and respectfully addresses some very tough tactical issues that have stymied organizers for a long time.”

Gary Shaul, long-time organizer

Delegate

Contributed by and

“Leadership is getting people to want to do what you want them to do.”

Dwight D. Eisenhower
In Sum

In the final analysis, groups don’t get things done, people do. Delegate!

One flaw of group work is that it’s easy to walk out of a meeting with no assigned tasks, thinking “someone else is going to do that.” Obviously, if everyone thinks that, nothing gets done. Just because the group comes to consensus on the need for something to get done doesn’t mean anyone is necessarily going to do it. Things get done only when the task is clearly defined and on someone’s to-do list.

This principle may sound simple and obvious, but you’d be shocked how often we forget it.

Make sure every group meeting has a note-taker who records all tasks and who’s agreed to do them, and then emails or otherwise shares that task list with the whole group soon after the meeting (same day, if possible). To ensure effective follow-through, have people explicitly commit to their tasks in front of the group, and begin each meeting by reviewing the last meeting’s task list.

Some responsibilities are limited to a single action item, such as, “reserve a room for next week’s meeting.” But other responsibilities — say, “organize a press conference” — often involve a whole complex of tasks and the contributions of a number of people over many days. That’s when you may need someone to “bottom-line.” A bottom-liner doesn’t do everything herself, but takes responsibility for ensuring everything gets done. If people on her team don’t come through, it’s her responsibility to find someone else, triage, or do it herself. It doesn’t ultimately matter how the job gets done, just that she is accountable to the larger group for ensuring that it does, or explaining why it didn’t.

Proper delegation and sharing of tasks is also one of the best ways to prevent burn-out see PRINCIPLE: Pace yourself.

Regardless of whether your group has a more vertical or horizontal leadership structure, delegation is key. Good leaders know how to delegate tasks, how to choose and support bottom-liners (some of the best people won’t step up unless they’re asked), and how to make sure everyone knows their role. Be explicit. People don’t want vague responsibilities. They want to know what their role is and why it’s important.

Volunteer and grassroots groups often struggle with participants who commit to doing something but then never follow through. You have to factor that in upfront. Be careful when giving critical tasks to an untested volunteer. Here’s the standard conversation one of the authors has with new volunteers:

“Do you know the most important word in a volunteer’s vocabulary?”

“Um, no.”

“Exactly.”

“Huh?”

“‘No’ is the most important word you can say. Use it. A lot. If you say ‘yes I can do it’ out of guilt or an over-enthusiasm that you can’t follow through on, then we’re screwed. I’d much prefer a ‘No.’ Then we can assign the task to someone whose ‘Yes’ means yes.”

Far from being onerous, this is actually empowering — and honoring. You’re saying: your work is valuable enough that we need to have a solid commitment and the specifics nailed down. That’s a principle, by the way, that’s not just true for volunteers but for the whole team.


Josh Bolotsky is an online organizer, blogger, comedic performer/writer and occasional voiceover artist, currently serving as new media director for Agit-Pop Communications and its Other 98% Project. While at Agit-Pop, he has worked on creating and spreading projects that include the RepubliCorp effort for MoveOn, and Target Ain’t People, the very first Depeche-Mode-inspired take on the Citizens United decision to break a million views on YouTube. Josh also serves as part of the national volunteer collective that manages Living Liberally, a network of progressive social groups and activist resources in all fifty states. He enjoys vegan chili and writing about himself in the third person.

A long-time veteran of creative campaigns for social change, Andrew led the decade-long satirical media campaign “Billionaires for Bush” and co-founded the Other 98%. He's the author of a couple books: Daily Afflictions, Life’s Little Deconstruction Book, and the forthcoming I Want a Better Catastrophe: Hope, Hopelessness and Climate Reality. Unable to come up with with his own lifelong ambition, he’s been cribbing from Milan Kundera: “to unite the utmost seriousness of question with the utmost lightness of form.” You can find him at andrewboyd.com.


Hey there! Did you know that you can jump into our experimental visualization interface right from this point? Give it a try and send us your feedback!